To document the project scope for the project to implement an item playbook on SharePoint that will centralize all documentation and information required to produce, maintain and report on items manufactured by <ClientName>
1.2 Project Scope
The scope of this project will be to create a design which includes an application architecture detail and subsequently an application that allows for the entry of an item number, raw material, packaging or finished good, and return all attributes, documents and other information stored in SharePoint lists and document libraries and external SQL databases linked to the Warehouse management System and ERP solution.
2. Overall Description
2.1 Product Perspective
The initial phase will consist of creating a detailed design and application architecture document that utilizes the following information as the base for the design and draft application. Once the application design is completed a review with the client will be completed and a finalized project scope document will be created.
2.2 Product Features
The initial design will include:
1. A main item lookup page that will include the following functionality
a. The ability to enter a raw material, packaging or finished good item number and submit that item number to the application
b. A link to user documentation
2. A main Item Information page that will contain the following items gathered from various SharePoint lists and libraries and external SQL databases:
a. The Item Number submitted from the main item lookup page
b. Item Description
c. Item Type
i. Raw material
iii. Finished Good
d. Item Status
iii. In development
e. Item Picture if available
f. Unit of Measure, if applicable
g. Units per carton, if applicable
h. Units or Cartons per Case, if applicable
i. Cartons per Pallet, if applicable
j. Individual Weight, if applicable
k. Carton Weight, if applicable
l. Case Weight, if applicable
m. List of Allergens, if applicable
n. Customer and Contact information, if applicable
o. List of Vendors that which links to vendor detail information, if applicable
p. # units sold in last 12 months, if applicable
q. # of open purchase orders with total quantity on order
i. This will link to a list of purchase orders with associated order quantities and required dates, order by require date
r. Current On-Hand Quantity
s. Current On-Hold Quantity
t. Links to supporting documents located in various document libraries with the ability to sort by heading and search on contents of columns
i. If possible the same functionality available on the main document library edit pages will be available from this list or clicking on the column that list which document library the documents reside in will take the user to that library and only display the documents that applicable to the currently listed item.
3. SharePoint Rules and Workflows
a. Any change to item attribute information that is stored in SharePoint lists or libraries must be approved by the department or individual that holds responsibility over that piece of information.
b. Notifications of certain changes may be required
i. The ability for a user to select attributes to monitor for changes should be available
a. Editing of attributes stored in SharePoint will only be permitted for approved individuals
a. Any information provided from external sources will be managed and approved from those applications or sources. SharePoint does not hold responsibility for information being pulled from external applications and therefore will only display what is being provided by those applications.
b. No editing of item attributes that are pulled from external sources will be permitted.
2.3 Operating Environment
This application will utilize the existing SharePoint 2010 Standard Server licenses and hardware. No changes to hardware or software are expected.
2.4 User Documentation
Complete User Documentation w